Fairways to Forever Homes - Tournament Tracking

Fairways to Forever Homes Tournament Tracker

Tournament Dashboard

$0 TOTAL RAISED
0 SPONSORS CONFIRMED
0 FOURSOMES REGISTERED
[DATE] EVENT DATE

Quick Status Check

Category Status Next Action Responsible Due Date
Venue Contract Pending Board Approval Board meeting decision Christina Anthony [Board Meeting Date]
Sponsorship Materials Draft Complete Board approval & printing Fundraising Team [Date]
Event Date TBD Confirm with venue Event Committee [Date]

Sponsorship Pipeline

Company Name Contact Person Sponsorship Level Amount Status Board Member Last Contact Next Follow-up Notes
[Company Name] [Contact Name] Presenting $7,500 Initial Contact [Board Member] [Date] [Date] [Notes]
[Company Name] [Contact Name] Eagle $5,000 Packet Sent [Board Member] [Date] [Date] [Notes]
Sponsorship Summary
Sponsorship Level Price Available Pending Confirmed Revenue
Presenting Sponsor $7,500 1 0 0 $0
Eagle Sponsor $5,000 2 0 0 $0
Birdie Sponsor $2,500 4 0 0 $0
Par Sponsor $1,000 8 0 0 $0
Caddie Sponsor $750 10 0 0 $0
Hole Sponsor $250 18 0 0 $0
TOTAL - 43 0 0 $0

Action Items & Deadlines

Task Priority Assigned To Due Date Status Notes
Board meeting - event approval High Christina Anthony [Date] Pending Agenda prepared
Venue contract execution High Event Committee [Date] Pending Board Approval Waiting on board decision
Finalize sponsorship materials High Fundraising Team [Date] Draft Complete Ready for board review
Board member outreach training Medium Fundraising Consultant [Date] Materials Ready Schedule post-board meeting
Event registration system setup Medium Admin Team [Date] Not Started Need venue confirmation first

Prospect Database

Company/Name Contact Person Title Phone Email Connection Board Member Interest Level Notes
[Company] [Name] [Title] [Phone] [Email] Personal [Board Member] High [Notes]
[Company] [Name] [Title] [Phone] [Email] Professional [Board Member] Medium [Notes]

Revenue Projections

Revenue Source Projected Actual Variance
Sponsorships $[Amount] $0 $[Variance]
Foursome Registrations $[Amount] $0 $[Variance]
Additional Revenue $[Amount] $0 $[Variance]
TOTAL REVENUE $[Total] $0 $[Variance]

Expense Budget

Expense Category Budgeted Actual Variance Status
Venue & Catering $[Amount] $0 $[Variance] Pending
Marketing Materials $[Amount] $0 $[Variance] Pending
Prizes & Awards $[Amount] $0 $[Variance] Pending
Administrative $[Amount] $0 $[Variance] Pending
TOTAL EXPENSES $[Total] $0 $[Variance] -

Key Milestones

Milestone Target Date Status Dependencies Notes
Board Approval [Date] Pending Board meeting scheduled Agenda prepared
Venue Contract Signed [Date] Pending Board approval Contract ready
Save the Date Announcement [Date] Pending Event date confirmed -
Sponsorship Campaign Launch [Date] Ready Materials approved Materials ready
Registration Opens [Date] Pending System setup -
Early Bird Deadline [Date] Pending Registration open -
Final Registration [Date] Pending - -
Tournament Day [Event Date] Scheduled All preparations complete -

Board Member Commitments

Board Member Personal Sponsorship Network Contacts Committee Role Status Notes
[Board Member 1] [Sponsorship Level] [Number] prospects [Committee] Committed [Notes]
[Board Member 2] [Sponsorship Level] [Number] prospects [Committee] Pending [Notes]

Committee Assignments

Committee Chair Members Responsibilities Status
Sponsorship [Chair Name] [Member names] Prospect outreach, sponsor relations Forming
Event Operations [Chair Name] [Member names] Day-of coordination, logistics Forming
Marketing [Chair Name] [Member names] Promotion, communications Forming